# Import inspection window

## Purpose

When you import new entries from a supported reference format or fetch entries directly from the Internet, the inspection window allows you to select the entries you want to keep, to [avoid adding duplicated entries](https://docs.jabref.org/finding-sorting-and-cleaning-entries/findduplicates), and to perform some simple operations like generating citation keys for the entries or adding them to [groups](https://docs.jabref.org/finding-sorting-and-cleaning-entries/groups). If you are importing into an existing database, it is often easier to perform these operations before they are mixed in between the entries of your database.

## The inspection window

Entries are first shown in the inspection window. Note that, if this takes too long (for example), you can click on the button **Stop** at the bottom of the window.

Once the entries displayed in the inspection window, none of them have been added to one of your databases yet.

![Screenshot of the inspection window](https://2944476579-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lr3JU9j9iSUW8RYz1hD-2910905616%2Fuploads%2Fgit-blob-080c4c83b1e32fbd042f9f3fec14677dd02dcf9f%2Finspectionwindow.png?alt=media)

By default, all the entries are selected for importation, as shown by the checked boxes in the *Keep* column. You can select/unselect an entry by clicking on these checkboxes. On the left panel, buttons allow you to **Select all** the entries for importation, or to **Deselect all** the entries.

A left-click on an entry (out of the check box and icons) let you choose it. It displays a preview of the entry below the entry table. As usual, you can choose several entries by using the Shift or the Ctrl keys. Then, pushing the button **Delete** on the left panel will remove the chosen entries from the table.

A right-click on an entry displays a drop-down menu which allows you to:

* delete the entry
* add the entry to a group
* link a local file to the entry
* download the file corresponding to the entry
* automatically set file links to the entry
* attach an URL to the entry

### Duplicated entries

Potential duplicates are pointed out by an icon in the second column. A click on this icon allows you to [check the similarities](https://docs.jabref.org/finding-sorting-and-cleaning-entries/findduplicates). A button on the left panel allows you to **Deselect all duplicates** (without inspection).

### Citation key generation

On the left panel, if the box **Generate keys** is checked, keys will be automatically generated on import. You can also choose to generate the keys now by clicking on the button **Generate now**.

### Import into the database

Once you are done with the entry selection, you can add these entries to your database by clicking on **OK** at the bottom of the window. Alternatively, you can **Cancel** the import.