Entry Editor
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Opened from main window by double-clicking anywhere on the line of the entry, or selecting the entry and pressing Enter or Ctrl + D. The panel is closed by pressing Esc._
In this panel you can specify all relevant information on a single entry. The entry editor checks the type of your entry, and lists all the fields that are required, and the ones that are optional, for referring the entry with BibTeX. In addition, there are several fields termed General fields, that are common to all entry types.
You can fully customize which fields should be regarded as required and optional for each type of entry, and which fields appear in the General fields tabs. See Customizing entry types for more information about this.
For information about how the fields should be filled out, see BibTeX help.
The entry editor's panels
The entry editor contains six panels: Required fields, Optional fields, General, Abstract, Comments and BibTeX source, where General, Abstract and Comments can be customized (see Customizing general fields for details). Inside the three first panels, Tab and Shift + Tab are used to switch focus between the text fields.
Up to JabRef 4.1, the field was called "Review". The field name was changed to "Comments" as "Review" indicated some external reviews or some fundamental comments.
Switch panels by clicking on the tabs, or navigate to the panel to the left or right using the following key combinations: Ctrl + Tab or Ctrl + + switch to the tab to the right, and Ctrl + Shift + Tab or Ctrl + - switch to the tab to the left. You can also switch to the next or previous entry by pressing Ctrl + Shift + Down or Ctrl + Shift + Up, respectively, or by clicking the appropriate toolbar button.
The BibTeX source panel shows how the entry will appear when the database is saved in BibTeX format. If you wish, you can edit the BibTeX source directly in this panel. When you move to a different panel, press Ctrl + S or close the entry editor, JabRef will try to parse the contents of the source panel. If there are problems, you will be notified, and given the option to edit your entry further, or to revert to the former contents. If Show source by default is checked in the General options tab of the Preferences dialog, the source panel will be the one shown each time you open the entry editor. If you prefer editing the source rather than using the other four panels, you should check this option.
Tip: If your database contains fields unknown to JabRef, these will be visible in the source panel.
Tip: the pdf and url fields support Drag and Drop operations. You can drop there an url from your browser. either a link to a pdf file (that JabRef can download for you) or you can keep the link.
Field consistency checking
When the contents of a field is changed, JabRef checks if the new contents are acceptable. For field types that are used by BibTeX, the contents are checked with respect to the use of the '#' character. The hash symbol is only to be used in pairs (except in escaped form, '\#'), wrapping the name of a BibTeX string that is referenced. Note that JabRef does not check if the referenced string actually exists (this is not trivial, since the BibTeX style you use can define an arbitrary set of strings unknown to JabRef).
If the contents are not accepted, the field will turn red, indicating an error. In this case the change will not be stored.
Handling of string constants
BibTeX supports string constants. One can define in the bibliography. JabRef offers editing of these strings via the String Editor.
For instance, if you see #jan# in the month field, the "real" BibTeX entry looks like month = jan. For more details, see Strings.
Word/name autocompletion
The entry editor offers autocompletion of words. In the Preferences dialog you can enable or disable autocompletion, and choose for which fields autocompletion is active.
With autocompletion, JabRef records all words that appear in each of the chosen fields throughout your database. Whenever you write the beginning of one of these words, it will be suggested visually. To ignore the suggestion, simply write on. To accept the suggestion, either press Enter or use your arrow keys or other keys to remove the selection box around the suggested characters.
Note: the words considered for suggestion are only the ones appearing in the same field in entries of the same database as the one you are editing. There are many ways to realise this kind of feature, and if you feel it should have been implemented differently, we'd like to hear your suggestions!
Drag and drop behavior settings
The entry editor allows for file(s) to be dragged and dropped directly into the entry editor window. There are three different types of behaviors that govern how the files are handled, and the user can set which behavior they would like the entry editor to use in the Entry editor tab of the Preferences dialog. These behaviors are the following: copy, link, move.
If the copy option is selected as the drag and drop behavior, the entry editor will create a copy of the file in the current directory. While this option is selected, the keyboard shortcuts needed to move, copy or link files are the following:
Move: Ctrl + Drag (Windows) or Option + Drag (MacOS/Linux)
Copy: Shift + Drag (Windows) or Command + Drag (MacOS/Linux) or no key + Drag
Link: Alt + Drag (Windows) or Command + Option + Drag (MacOS/Linux)
If the link option is selected as the drag and drop behavior, the entry editor will create a link of the file. This creates a shortcut to the file and will not copy the file to the current directory. While this option is selected, the keyboard shortcuts needed to move, copy or link files are the following:
Move: Alt + Drag (Windows) or Command + Option + Drag (MacOS/Linux)
Copy: Ctrl + Drag (Windows) or Option + Drag (MacOS/Linux)
Link: Shift + Drag (Windows) or Command + Drag (MacOS/Linux) or no key + Drag
If the move option (shown as Copy, rename and link file) is selected as the drag and drop behavior, the entry editor will move the file to the current directory by copying the file to the current location, renaming the copy, and linking it to the original file. While this option is selected, the keyboard shortcuts needed to move, copy or link files are the following:
Move: Shift + Drag (Windows) or Command + Drag (MacOS/Linux) or no key + Drag
Copy: Ctrl + Drag (Windows) or Option + Drag (MacOS/Linux)
Link: Alt + Drag (Windows) or Command + Option + Drag (MacOS/Linux)
Copy BibTeX key including citation command.
Pressing Ctrl + K or the 'key' button causes the BibTeX key for your entry including the surrounding to be copied to the clipboard.
Copy BibTeX key
Pressing Ctrl + Shift + K causes the BibTeX key for your entry to be copied to the clipboard.
Autogenerate BibTeX key
Press Ctrl + G or the 'gen key' button (the magic wand) to autogenerate a BibTeX key for your entry based on the contents of its required fields.
For more information on how JabRef generates BibTeX keys, see Customizing the BibTex key generator.
Related Articles Tab
By selecting this Tab, we are sending the title of the selected paper to Mr. DLib.
Mr. DLib is a service that calculates recommendations for you based on this title. After a short loading time the recommendations are listed in the Related Articles Tab. For detailed information see Mr. DLibs help page. The following image shows the Related Articles Tab with recommendations to the selected item.
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