MS Office Bibliography XML format

JabRef supports the MS Office Bibliography XML format for exporting and importing.

Howto: Import from Microsoft Word

See https://stackoverflow.com/a/4628718/873282

Entry Type Mappings

Some field names in the XML format differ from the field names in the BibTeX/BibLaTeX format and can therefore be not directly mapped between the formats. Therefore this help file provides a list of all field mappings.

BibTeX/biblatex entry type	XML entry type
book	Book
inbook	BookSection
booklet	BookSection
incollection	BookSection
article	JournalArticle
inproceedings	ConferenceProceedings
conference	ConferenceProceedings
proceedings	ConferenceProceedings
collection	ConferenceProceedings
techreport	Report
manual	Report
mastersthesis	Report
phdthesis	Report
unpublished	Report
patent	Patent
misc	Misc
electronic	ElectronicSource
online	InternetSite
periodical	ArticleInAPeriodical

Field mappings

The field mapping for import and export is mostly the same, but there are some differences, as not all field exists in both formats. Additionally, some fields have to be treated differently during import/export.

BibTeX/BibLaTeX	XML field
bibtexkey	Tag
title	Title
year	Year
note	Comments
volume	Volume
language	LCID
edition	Edition
publisher	Publisher
booktitle	BookTitle
chapter	ChapterNumber
issue	Issue
school	Department
institution	Institution
doi	DOI
url	url
shorttitle	ShortTitle
pages	Pages
authors	Authors
editors	Editors
translator	Translator
bookauthor	Bookauthor
volumes	NumberVolumes
urldate	YearAccessed, MonthAccessed, DayAccessed

BibTeX/BibLaTeX only fields

The following fields are BibTeX/biblatex only fields, they have no representation in office XML. In the resulting XML file, they are represented with the prefix BIBTEX_

BibTeX/biblatex only fields	XML representation
series	BIBTEX_Series
abstract	BIBTEX_Abstract
keywords	BIBTEX_KeyWords
crossref	BIBTEX_CrossRef
howpublished	BIBTEX_HowPublished
affiliation	BIBTEX_Affiliation
contents	BIBTEX_Contents
copyright	BIBTEX_Copyright
price	BIBTEX_Price
size	BIBTEX_Size
intype	BIBTEX_InType
paper	BIBTEX_Paper
<BibTexEntryType>	BIBTEX_Entry
<BibTexEntryType>	SourceType
key (not bibtexkey)	BIBTEX_KEY
pubstate	BITEX_Pubstate

The XML field SourceType contains the associated entry type from the first table, while the original BibTeX/BibLaTex entrytype is preserved in the field BIBTEX_ENTRY.

MS-Bib only fields

The following fields are XML-only fields, they have no BibTeX/biblatex representation: In the resulting bib database they are represented with the prefix msbib-.

BibTeX/BibLaTex represenation	XML field
msbib-numberofvolume	NumberVolumes
msbib-periodical	PeriodicalTitle
msbib-day	Day
msbib-accessed	Accessed (YearAccessed, MonthAccessed, DayAccessed)
msbib-medium	Medium
msbib-recordingnumber	RecordingNumber
msbib-theater	Theater
msbib-distributor	Distributor
msbib-broadcaster	Broadcaster
msbib-station	Station
msbib-type	Type
msbib-court	Court
msbib-reporter	Reporter
msbib-casenumber	CaseNumber
msbib-abbreviatedcasenumber	AbbreviatedCaseNumber
msbib-productioncompany	ProductionCompany
msbib-producername	producerNames
msbib-composer	composers
msbib-conductor	conductors
msbib-performer	performers
msbib-writer	writers
msbib-director	directors
msbib-compiler	compilers
msbib-interviewer	interviewers
msbib-interviewee	interviewees
msbib-inventor	inventors
msbib-counsel	counsels

Special Export treatment

The following fields are treated as follows during export:

BibTeX/biblatex representation	XML field
booktitle	ConferenceName
journal	JournalName
journaltitle	JournalName
month	Month
date	year, month, day (if date is in ISO 8601 form)
issue	issue
isbn	StandardNumber
issn	StandardNumber
lccn	StandardNumber
mrnumer	StandardNumber
address (if field contains at least one comma)	City
address (if field does not contain a comma)	City, StateProvince, CountryRegion
location (if field contains at least one comma)	City
location (if field does not contain a comma)	City, StateProvince, CountryRegion
<EntryType is thesis>	ThesisType
<EntryType is patent> number	PatentNumber
number (entry is not patent)	Number
Authors/Editors (single author/editor is enclosed in curly braces)	Corporate
author (if entry type is patent)	Inventor

Special Import treatment

The following fields are treated as follows during import:

BibTeX/biblatex representation	XML field
organization	ConferenceName
journaltitle	Journal
location	City, StateProvince, CountryRegion